On some issues of the Archive of the President of the Republic of Kazakhstan
Decree of the President of the Republic of Kazakhstan dated February 9, 2022 No. 808.
In accordance with subparagraph 3) I HEREBY DECREE paragraph 2 of Article 38 of the Constitutional Law of the Republic of Kazakhstan "On the President of the Republic of Kazakhstan":
The footnote. The preamble is in the wording of the Decree of the President of the Republic of Kazakhstan dated 07/01/2026 No. 1337.
1. Reorganize the state institution "Archive of the President of the Republic of Kazakhstan" by converting it into the republican state institution "Archive of the President of the Republic of Kazakhstan" (hereinafter referred to as the Archive).
2. To approve the attached Regulations of the republican state institution "Archive of the President of the Republic of Kazakhstan".
3. Set the Archive's staffing to 168 units.
The footnote. Paragraph 3 is amended by Decree of the President of the Republic of Kazakhstan dated 09/26/2024 No. 660 (effective from 01.01.2025).
4. To determine the Administration of the President of the Republic of Kazakhstan as the authorized body in relation to the Archive.
5. The Government of the Republic of Kazakhstan shall take the necessary measures resulting from this Decree.
6. To make the following amendment to the Decree of the President of the Republic of Kazakhstan dated December 29, 2015 No. 150 "On approval of the Register of positions of Political and Administrative civil servants" (SAPP of the Republic of Kazakhstan, 2015, No. 70-71, art. 520):
in the Register of positions of Political and Administrative Civil Servants, approved by the above-mentioned Decree:
in the chapter "2. Administrative government positions":
in category group C, delete the words "Archive of the President of the Republic of Kazakhstan,".
7. To invalidate certain acts of the President of the Republic of Kazakhstan in accordance with the annex to this Decree.
8. This Decree shall enter into force from the date of its signing.
President of the Republic of Kazakhstan
K. Tokaev
Approved by Decree of the President of the Republic of Kazakhstan on February 9, 2022 No. 808
Regulations of the Republican state institution "Archive of the President of the Republic of Kazakhstan"
1. General provisions
1. The Republican State Institution "Archive of the President of the Republic of Kazakhstan" (hereinafter referred to as the institution) is a non–profit organization with the status of a legal entity established in the organizational and legal form of a state institution.
2. Type of government agency: republican.
3. The State institution was established by Decree of the President of the Republic of Kazakhstan dated January 14, 1994 No. 1502 "On the establishment of the Archive of the President of the Republic of Kazakhstan".
4. The authorized body in relation to the institution is the Administration of the President of the Republic of Kazakhstan (hereinafter referred to as the authorized body).
5. The rights of a subject of republican ownership in relation to the property of an institution are exercised by the authorized body for state property of the Republic of Kazakhstan (hereinafter referred to as the authorized body for state property).
6. Name of the institution:
1) in the official language: "Kazakhstan Republicas Presidential Archives" republikalyk memlekettik mekemesi;
2) in Russian: Republican state institution "Archive of the President of the Republic of Kazakhstan".
7. Location of the institution: 15 Mangilik El Avenue, Astana, 010000, Republic of Kazakhstan.
The footnote. Paragraph 7 is amended by Decree of the President of the Republic of Kazakhstan dated 09/26/2024 No. 660 (effective from 03/01/2025).
2. Legal status of the institution
8. An institution is considered established and acquires the rights of a legal entity from the moment of its state registration.
9. The institution has an independent balance sheet, bank accounts in accordance with the legislation of the Republic of Kazakhstan, letterheads, seals with the image of the State Emblem of the Republic of Kazakhstan and the name of the institution.
10. An institution may not create or act as a founder (participant) of another legal entity.
11. The institution is liable for its obligations with the money at its disposal. If the institution does not have enough money, the Republic of Kazakhstan bears subsidiary responsibility for its obligations.
12. Civil law transactions of the institution come into force after their mandatory registration in the territorial divisions of the Treasury of the Ministry of Finance of the Republic of Kazakhstan.
13. In its activities, the institution is guided by the Constitution of the Republic of Kazakhstan, the Civil Code of the Republic of Kazakhstan, the laws of the Republic of Kazakhstan, acts of the President of the Republic of Kazakhstan, other regulatory legal acts, as well as this Regulation.
3. The subject, purpose and activities of the institution
14. The subject of the institution's activities are:
1) acquisition and storage of documents of the National Archival Fund on various information carriers formed in the course of the activities of the President of the Republic of Kazakhstan and his Administration, state bodies directly subordinate and accountable to the President of the Republic of Kazakhstan, and organizations subordinate to them, public associations, individuals;
2) ensuring the functioning of the personal archive of the President of the Republic of Kazakhstan;
3) provision of retrospective documentary information, information services to the Administration of the President of the Republic of Kazakhstan, government agencies directly subordinate and accountable to the President of the Republic of Kazakhstan, individuals and legal entities;
4) creation, accounting and storage by the State Insurance Fund of copies of documents of the National Archival Fund formed in the course of the activities of the President of the Republic of Kazakhstan and his Administration, state bodies directly subordinate and accountable to the President of the Republic of Kazakhstan, and organizations subordinate to them, public associations, individuals.
The footnote. Paragraph 14 as amended by Decree of the President of the Republic of Kazakhstan dated 08/14/2023 No. 303dsp.
15. The purpose of the institution's activities is scientific and methodological support and practical organization of archival support for the activities of the President of the Republic of Kazakhstan, his Administration, government agencies established under the President of the Republic of Kazakhstan, and other organizations that supply the institution, organization of state storage and use in the interests of the state and society of documents of the National Archival Fund formed in their activities.
16. In accordance with the designated subject and in order to achieve this goal, the institution carries out the following activities::
1) completion of the institution with documents on various information carriers formed in the activities of the President of the Republic of Kazakhstan and his Administration, state bodies directly subordinate and accountable to the President of the Republic of Kazakhstan, and organizations subordinate to them, public associations, individuals;
2) permanent storage and state registration of documents on various media formed in the activities of the President of the Republic of Kazakhstan and his Administration, government agencies directly subordinate and accountable to the President of the Republic of Kazakhstan, and their subordinate organizations, public associations, individuals, as well as other documents stored in the institution;
3) ensuring long-term and reliable storage of electronic documents generated in the activities of the President of the Republic of Kazakhstan and his Administration, government agencies directly subordinate and accountable to the President of the Republic of Kazakhstan, and their subordinate organizations, public associations, individuals;
4) submitting for approval by the Head of the Office of the President of the Republic of Kazakhstan a list of organizations that are sources of staffing for the institution in coordination with the authorized body in the field of archival affairs and documentation management;
5) development and approval, in coordination with the Head of the Office of the President of the Republic of Kazakhstan and the head of the General Department of the Administration of the President of the Republic of Kazakhstan, of the procedure for archival storage, examination of the value, use and introduction into scientific circulation of documents generated in the activities of the President of the Republic of Kazakhstan and his Administration;
6) development and approval, in coordination with the Head of the Office of the President of the Republic of Kazakhstan and the Head of the General Department of the Administration of the President of the Republic of Kazakhstan, of the list of documents generated in the activities of the President of the Republic of Kazakhstan and his Administration, to be deposited in the institution;
7) acquisition, accounting, systematization, replenishment, and preservation of the personal archive of the President of the Republic of Kazakhstan;
8) creation of a rational storage system and conditions ensuring the complete safety of archival documents, guaranteeing their protection from destruction, spoilage, theft;
9) carrying out preventive, conservation and restoration work to preserve and improve the physical condition of archival documents;
10) identification, selection of documents for the creation of the State Insurance Fund of documents and the fund for the use of archival documents, organization of their storage and accounting;
11) production of microfilm, microfiche and other microform copies of archival documents;
12) transfer of archival documents to electronic form;
13) checking the availability of cases in the institution, identifying documentary historical and cultural monuments;
14) maintaining state records and databases on the composition and content of archival documents of the institution, development and development of scientific reference equipment for archival funds, information search systems, including automated ones;
14-1) issuance of archival certificates of admission to state custody of documents of the National Archival Fund and personnel during the reorganization or liquidation of legal entities;
14-2) acceptance for state storage from individuals and legal entities of a mandatory copy of audiovisual documents of historical, cultural and scientific value;
15) introduction, development and use of digital archival technologies and information systems of digital archives;
16) interaction with state and departmental archives, documentation services of organizations – sources of institution acquisition for the organization of scientific and methodological work in the field of archival science and documentation;
17) coordination of the activities of the documentation services and departmental archives of the source organizations of the institution, examination of the state of documentation and work of the departmental archives of the source organizations of the institution with the provision of methodological and practical assistance;
18) coordination of the activities of departmental archives of organizations that are sources of institution acquisition for working with digital archive information systems;
19) certification of departmental archives of organizations – sources of institution acquisition;
20) approval of the results of selection for permanent state storage of documents of organizations – sources of acquisition of the institution;
21) coordination of case nomenclatures, industry–specific and standard lists of documents generated in the activities of organizations that are the sources of the institution's acquisition, indicating the retention periods; holding seminars, participating in the training and advanced training of employees of departmental documentation services and archives;
22) making proposals on the development of archival business and documentation management, electronic document management and digital archives;
23) participation in the development and improvement of normative and methodological documents, state standards in the field of archival affairs and documentation management;
24) conducting research and methodological work in the field of archival science, documentation, archeography and source studies; organizing and holding scientific conferences, participating in research on the history of Kazakhstan;
25) identification of documents, manuscripts on the history of Kazakhstan and documents of foreign origin historically related to the Republic of Kazakhstan from archives, libraries and scientific organizations of the republic and foreign countries, as well as private archives and collections, reception of originals or copies of archival documents on the history of Kazakhstan;
26) study of public needs for retrospective documentary information, organization of comprehensive use of archival documents, fulfillment of thematic and socio-legal requests, scientific publication and publication of collections of documents, radio and television broadcasts, documentary exhibitions;
27) conducting excursions, lectures, seminars and other events with various categories of visitors;
28) promotion and dissemination of the results of scientific research, methodological and restoration activities of the institution;
29) organization of information and image work on the coverage and popularization of documentary materials on the history of Kazakhstan, including the development, publication, distribution, and examination of relevant research, methodological, expert, analytical, and journalistic literature, including catalogs, guidebooks, reference books, albums, and collections of scientific papers;
30) information and analytical work with the documents of the institution;
31) declassification of documents in accordance with the Law of the Republic of Kazakhstan "On State Secrets", as well as compliance with the secrecy regime when working with documents containing state and official secrets;
32) participation in the implementation of state scientific programs, projects, as well as in grant application activities in accordance with the legislation of the Republic of Kazakhstan;
33) organization of professional development events for archivists of state and departmental archives;
34) interaction with higher educational institutions on issues of training and advanced training of professional personnel, dual education in the field of archival affairs and documentation management;
35) cooperation with foreign and international organizations in the field of the institution's activities;
36) provision of paid services to legal entities and individuals in accordance with the procedure established by law.
The footnote. Item 16 as amended by Decrees of the President of the Republic of Kazakhstan dated 08/14/2023 No. 303dsp; dated 07/01/2026 No. 1337.
17. When carrying out activities, the institution:
1) cooperates with international, foreign and domestic organizations on the main types of activities;
2) He directs employees of the institution on a contractual basis for internships, advanced training and training in domestic and foreign research and educational organizations.;
3) purchases archival documents on a contractual basis from organizations and individuals;
4) carries out other types of activities and makes transactions that meet the requirements of the legislation of the Republic of Kazakhstan and do not contradict the Regulations of the institution.
18. An institution may not engage in activities that do not meet the subject matter and objectives of its activities set out in the Regulations.
19. A transaction made by an institution in contradiction with the objectives of its activities limited by the laws of the Republic of Kazakhstan or the constituent documents, or in violation of the competence of the head established by these Regulations, may be declared invalid at the request of the authorized body or the authorized body for state property, or the prosecutor.
20. The actions of the head and the person acting in his absence, aimed at carrying out activities by the institution that are not provided for in this Regulation, constitute a violation of labor duties and entail the application of disciplinary, material and other liability measures.
4. Management of a public institution
21. The general management of the institution is carried out by the authorized body.
22. The authorized body performs the following functions in accordance with the procedure established by the legislation of the Republic of Kazakhstan:
1) Approves the structure and register of positions of civil servants of the institution;
2) assigns property to the institution;
3) monitors the safety of the institution's property;
4) Approves the budget program and the individual financing plan of the institution;
5) performs an internal audit of the institution;
6) gives consent to the authorized body for state property for the withdrawal or redistribution of property transferred to the institution or acquired by it as a result of its own economic activities;
7) agrees to the establishment of branches and representative offices by the institution;
8) carries out the reorganization and liquidation of the institution in coordination with the authorized body for state property.;
9) performs other functions established by the legislation of the Republic of Kazakhstan.
23. The Director of the institution (hereinafter referred to as the Director) is appointed and dismissed by the President of the Republic of Kazakhstan on the recommendation of the Head of the Office of the President of the Republic of Kazakhstan and in coordination with the Head of the Presidential Administration of the Republic of Kazakhstan.
24. The Director organizes and directs the work of the institution, reports directly to the authorized body and is personally responsible for the fulfillment of the tasks assigned to the institution and the exercise of its functions.
25. The Director acts on the principles of unity of command and independently decides on the activities of the institution in accordance with its competence, determined by the legislation of the Republic of Kazakhstan and these Regulations.
26. When carrying out the activities of the institution, the director in accordance with the procedure established by the legislation of the Republic of Kazakhstan:
1) acts on behalf of the institution without a power of attorney;
2) represents the interests of the institution in all organizations;
3) disposes of the property of the institution in cases and within the limits established by law.;
4) concludes contracts;
5) issues power of attorney;
6) in coordination with the Head of the General Department of the Presidential Administration of the Republic of Kazakhstan, approves the procedure and plans of the institution for business trips, internships, training of employees in Kazakhstani and foreign training centers and other types of professional development;
7) opens bank accounts;
8) issues orders and gives instructions that are mandatory for all employees;
9) Approves the staffing table of the institution in coordination with the Head of the Office of the President of the Republic of Kazakhstan.;
10) in coordination with the Head of the Presidential Administration of the Republic of Kazakhstan and the Head of the Office of the President of the Republic of Kazakhstan, appoints and dismisses his deputies and heads of branches of the institution, in coordination with the Head of the Office of the President of the Republic of Kazakhstan – heads of structural divisions of the institution.;
11) according to the staffing table, he carries out the recruitment, appointment and dismissal of employees of the institution.;
12) applies incentive measures and imposes disciplinary penalties on the staff of the institution in accordance with the procedure established by the legislation of the Republic of Kazakhstan.;
13) Approves regulations on structural divisions (branches), introduces amendments and additions to the subject and objectives of the branches' activities;
14) determines the duties and terms of reference of his deputies and other senior staff of the institution;
15) submits proposals to the authorized body on improving the institution's activities;
16) performs other functions assigned to it by the legislation of the Republic of Kazakhstan, this Regulation and the authorized body.
The footnote. Paragraph 26 as amended by Decree of the President of the Republic of Kazakhstan dated 09/26/2024 No. 660 (effective from 03/01/2025).
27. The institution has advisory bodies: the Scientific Council, the Expert and Verification Methodological Commission, the regulations and personnel of which are approved by the director of the institution in coordination with the General Department of the Presidential Administration of the Republic of Kazakhstan.
5. The order of formation of the property of the institution
28. The assets of a legal entity constitute the property of an institution, the value of which is reflected on its balance sheet. The property of the institution is formed by:
1) property transferred to him by the owner;
2) property (including cash income) acquired as a result of own activities;
3) other sources not prohibited by the legislation of the Republic of Kazakhstan.
29. An institution shall not have the right to independently alienate or otherwise dispose of the property assigned to it and property acquired at the expense of funds allocated to it under the financing plan.
30. The institution's activities are funded from the national budget.
31. The institution maintains accounting records and submits reports in accordance with the legislation of the Republic of Kazakhstan.
32. The inspection of the institution is carried out by the authorized body in accordance with the procedure established by the legislation of the Republic of Kazakhstan.
33. According to the legislation of the Republic of Kazakhstan, the institution is granted the right to carry out income-generating activities and manage the money received for the sale of goods (works, services) produced in accordance with the laws of the Republic of Kazakhstan in the following areas of activity:
1) organizing archival documents;
2) conducting courses and seminars on modern fundamentals of documentation and documentation management on orders (requests) from individuals and legal entities;
3) restoration, conservation, binding of archival files and documents, production of archive boxes;
4) making insurance copies, restoring the text of archival documents;
5) copying of archived documents;
6) translation of archival documents into electronic form by orders (requests) of individuals and legal entities, with the exception of archival documents of government agencies required for the provision of public services;
7) organization and holding of documentary exhibitions on orders (requests) from individuals and legal entities;
8) identification of genealogical and thematic information based on orders (applications) from individuals and legal entities;
9) development of lists of documents with indication of retention periods, case nomenclatures;
10) publication and implementation of methodological literature, collections of archival documents, educational and other publications;
11) depository storage of archival documents.
34. The institution has the right to receive funds from legal entities and individuals in the form of grants, sponsorship and charitable assistance in accordance with the laws.
The footnote. Paragraph 34 as amended by Decree of the President of the Republic of Kazakhstan dated 07/01/2026 No. 1337.
6. Working hours of the institution
35. The working hours of the institution are established by the rules of the internal labor regulations and should not contradict the norms of the labor legislation of the Republic of Kazakhstan.
7. The procedure for making amendments and additions to the constituent documents of the institution
36. Amendments and additions to the constituent documents of the institution are made by an act of the President of the Republic of Kazakhstan.
37. Amendments and additions to the constituent documents of the institution are registered in accordance with the legislation of the Republic of Kazakhstan.
8. Reorganization and liquidation of the institution
38. The reorganization and liquidation of the institution are carried out in accordance with the decision of the President of the Republic of Kazakhstan.
9. Information about branches and representative offices of the institution
39. The institution has the right to have branches and representative offices in the territory of the Republic of Kazakhstan.
Appendix to Decree of the President of the Republic of Kazakhstan dated February 9, 2022 No. 808
The list of certain acts of the President of the Republic of Kazakhstan that have become invalid
1. Decree of the President of the Republic of Kazakhstan dated June 15, 1999 No. 52 "On approval of the Regulations on the Archive of the President of the Republic of Kazakhstan" (SAPP of the Republic of Kazakhstan, 1999, No. 29, art. 278).
2. Subparagraph 19) of paragraph 1 of Decree of the President of the Republic of Kazakhstan dated April 24, 2008 No. 576 "On Amendments and additions to Certain Acts of the President of the Republic of Kazakhstan" (SAPP of the Republic of Kazakhstan, 2008, No. 20, art. 182).
3. Subparagraph 16) of paragraph 1 of Decree of the President of the Republic of Kazakhstan dated November 12, 2008 No. 689 "On Amendments to Certain Acts of the President of the Republic of Kazakhstan" (SAPP of the Republic of Kazakhstan, 2008, No. 42, art. 465).
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