Article 1. The basic concepts used in this Law of the Law on the National Archival Fund and Archives

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The following basic concepts are used in this Law:

1) special state archive – an archival institution or subdivision or subdivision within a structural subdivision of a state body of the Republic of Kazakhstan specified in paragraph 1 of Article 22 of this Law;

2) archive – a legal entity or its structural subdivision that collects, acquires, completes, organizes, stores, records and uses archival documents;

3) archival collection – a set of documents combined according to one or more characteristics, formed in the activities of the fund-makers;

4) archival fund – a set of historically or logically related archival documents;

5) archival document – a document that is preserved or subject to preservation due to its importance to society and the state, as well as having value for the owner;

5-1) depository storage of archival documents is the storage of documents in an archive on the terms determined by an agreement between the owner of the documents and the relevant archive, while retaining ownership of the archival documents.;

6) accounting of archival documents (hereinafter referred to as accounting) – establishing the number and composition of archival documents in accounting units and recording the affiliation of each accounting unit to a specific complex and their total number in accounting documents;

7) the user of archival documents is a natural or legal person who accesses archival documents to obtain information for the purpose of its use.;

8) ordering of archival documents (hereinafter referred to as ordering) – a set of works on the formation of archival documents into storage units (files), description and registration of such storage units (files) in accordance with the legislation of the Republic of Kazakhstan on the National Archival Fund and archives;

9) transfer of archival documents into electronic form – creation of electronic copies of archival documents and their entry into the digital archive;

9-1) a copy of an archival document on the rights of the original – a copy reproducing the information and external features of the original archival document owned by other states, as well as individuals or legal entities.;

10) archival business is the sphere of activity of individuals and legal entities related to the formation of the National Archival Fund of the Republic of Kazakhstan, the formation of archives, archival funds and collections, the organization of collection, acquisition, ordering, storage, accounting and use of archival documents;

11) a particularly valuable document is an archival document of the National Archival Fund of the Republic of Kazakhstan, which has an enduring historical, cultural and scientific value, of particular importance to society and the state;

11-1) a mandatory copy of audiovisual documents is a copy of various types of film, photo, phono and video documents, which is subject to gratuitous transfer by its producer to the state archives.;

12) documentation management – the activities of legal entities for documenting and organizing work with documents from the moment of their creation, receipt and before transfer to archival storage;

13) departmental archive – an institution or structural subdivision of a state legal entity that collects, organizes, temporarily stores, records, uses archival documents and records documents of the National Archival Fund of the Republic of Kazakhstan.;

14) private archive – a non-governmental legal entity or its structural subdivision that collects, acquires, completes, organizes, stores, records and uses archival documents, or archival documents of an individual that have arisen as a result of its activities, collection and acquisition;

15) personnel documents – documents generated during the recruitment, service, transfer, relocation, dismissal of an employee, employee on leave, business trips, secondment, encouragement, payroll, information on deduction and deduction of money for social, pension and medical care, studies, on the assignment of qualifications, ranks, titles and other documents related to ensuring the rights and legitimate interests of citizens;

15-1) the source of acquisition is a natural or legal person, in the course of whose activities documents of the National Archival Fund are formed, which are subject to transfer for permanent storage.;

15-2) an electronic copy of a paper document is an electronic display of a paper document corresponding to the original and certified by an electronic digital signature of the person who produced such an electronic display.;

16) The National Archival Fund of the Republic of Kazakhstan (hereinafter referred to as the National Archival Fund) is a set of state and non–state archival funds, collections and archival documents of historical, scientific, social, economic, political or cultural significance.;

17) document – information recorded on a tangible medium that allows its identification;

17-1) examination of the scientific and practical value of documents – the study of documents based on the criteria of their value in order to establish the retention period of documents and select them for inclusion in the National Archival Fund;

18) The State Insurance Fund of copies of documents – a set of insurance copies of especially valuable documents;

19) the State archive is a state institution with the right to collect, acquire, complete, organize, permanently store, record and use the documents of the National Archival Fund.;

19-1) The State Stock Catalog is a systematized register of archival funds that provides information on the composition, content, location and accessibility of documents of the National Archival Fund.;

20) central state archive – the state archive under the jurisdiction of the central executive body responsible for the management of archival affairs and documentation management;

21) an official document is a document created by an individual or a legal entity, executed and certified in accordance with the procedure established by the legislation of the Republic of Kazakhstan.;

22) authorized body – the central executive body responsible for the management of archival affairs and documentation management;

23) state accounting of documents of the National Archival Fund (hereinafter referred to as state accounting) is a system of accounting of documents of the National Archival Fund at the level of the region, the city of republican significance, the capital and the state as a whole, including information on the number and composition of archival funds, the number of storage units;

23-1) permanent storage of documents of the National Archival Fund – storage of documents of the National Archival Fund without a fixed term (indefinite);

23-2) temporary storage of documents of the National Archival Fund – storage of documents of the National Archival Fund until they are transferred for permanent storage in accordance with the procedure established by the authorized body;

24) a document of the National Archival Fund is an archival document that has passed the state examination of the value of documents, has been registered with the state and is subject to permanent storage;

24-1) electronic archival document – an archival document submitted in electronic form and certified by means of an electronic digital signature;

24-2) a copy of an electronic document on paper means an electronic document printed on paper, certified in accordance with the procedure determined by the authorized body;

25) the e–government service integrator is a legal entity designated by the Government of the Republic of Kazakhstan, which is entrusted with the functions of methodological support for the development of the e-government architecture, as well as other functions provided for by the Law of the Republic of Kazakhstan "On Informatization".

The Law of the Republic of Kazakhstan dated December 22, 1998 No. 326-1.

This Law regulates public relations in the field of collection, acquisition, storage, state accounting and use of documents of the National Archival Fund of the Republic of Kazakhstan and the state administration of archival affairs in the Republic of Kazakhstan.

President

Republic of Kazakhstan

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